Procurement & P-Card Administrator (Contract)


Position Summary

Ledgent Finance & Accounting's client is seeking a Procurement & P-Card Administrator to support purchasing, contract administration, and expense compliance. This role is responsible for managing purchase orders, administering the district's P-card program, supporting solicitation processes (RFPs/RFIs), and ensuring compliance with public procurement regulations.


Key Responsibilities

Procurement & Contracts

Review and approve purchase requisitions; issue and manage purchase orders
Support and help facilitate RFPs, RFIs, and competitive bid processes
Maintain contract records, track spend, and monitor vendor performance
Ensure compliance with federal, state, and district procurement policies
Coordinate with stakeholders, vendors, and legal on contract terms
P-Card & Expense Oversight

Administer the district's P-card program, including auditing transactions and enforcing policy
Review and approve travel and expense reports for compliance and accuracy
Train staff on procurement card usage and expense procedures
Identify misuse or issues and escalate as needed
Finance Operations Support

Enter Purchase Orders for the Finance department
Manage the finance departments budget
Manage District travel and reimbursement
Work with the CFO on preparing and facilitating solicitations
Serve as the CFO assistant by managing her travel and schedule

Assist with reconciliations, invoice processing, and procurement documentation
Track expenditures and support budget monitoring


Qualifications

3-6+ years of experience in procurement, purchasing, contracts administration, or finance operations
Strong Excel and financial systems experience
Demonstrated experience with public sector or regulated procurement environments (school district, government, nonprofit preferred)

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.